Buying a POS system for your restaurant can be an exciting and confusing process at the same time. I know that you’re confused about what to look for in a good POS system. That’s why I’m here to help. 

You should make sure that your POS system is not just billing software, but also helps you monitor your inventory, manage orders, send promotional SMSs, create discounts and loyalty programs, and has QR code integration and Grabfood and FoodPanda integration. Let’s dive in to know why a POS system should have all these features. 

1. Analyze Your Restaurant’s Needs

Before shopping for a POS system, the first thing you need to do is analyze your restaurant’s specific needs. Ask yourself questions like:

• How many customers do I expect daily?
• Will I need to manage inventory?
• Do I want to offer table service, delivery, or takeaway?
• How important are marketing features like SMS promotions?

By understanding your restaurant’s needs, you can choose a POS system that fits perfectly. For example, if you have a small café, you may not need a system with advanced features like kitchen display systems (KDS), but if you’re running a full-service restaurant, features like table ordering and restaurant table management are essential.

2. Don’t Just Focus on Billing

Many first-time buyers make the mistake of focusing only on the billing capabilities of a POS machine. But a good POS system should help you manage much more than payments.

For instance, your POS should be able to manage your restaurant operations effectively. This includes automating orders, managing table reservations, and tracking sales in real time. A robust system will allow you to keep an eye on daily sales trends, employee performance, and customer preferences, all from one dashboard.

81% of restaurant owners say they rely on their POS system to track sales and performance metrics. A basic billing system won’t give you these insights, so it’s worth investing in a comprehensive solution.

3. Inventory Management is Key

If you’ve ever run out of stock during a busy dinner service, you know how frustrating it can be. Your POS system should come with an inventory management feature that keeps track of your stock levels automatically.

Look for a system that sends you alerts when stocks are low. This way, you’ll never run out of essential items like ingredients or beverages during peak hours. Studies show that restaurants with good inventory management reduce food waste by up to 15%.

Imagine getting a notification on your phone when it’s time to reorder chicken or soda. This saves you time, reduces waste, and ensures your kitchen runs smoothly.

4. Marketing Tools

One of the best features of a modern POS system is its ability to help with marketing. Look for a system that allows you to send promotional SMS to your customers. Whether you’re offering a special deal on a Friday night or notifying customers of a new menu item, SMS marketing can boost foot traffic.

Statistics show that SMS promotions have an open rate of 98%, making them one of the most effective ways to reach your customers.

In addition, your POS system should allow you to create different types of promotions, coupons, and discounts. This feature helps you retain loyal customers while attracting new ones. A good system will also let you track the performance of each promotion, so you can see what works and what doesn’t.

5. Loyalty Programs and Cashbacks

Customer retention is critical, especially in the restaurant industry, where competition is fierce. A good POS system should allow you to create and manage loyalty programs easily. Whether you offer points-based rewards or tiered discounts, loyalty programs encourage customers to return and spend more.

Your POS should also be able to send cashback offers to customers. Cashbacks are a great way to incentivize customers to return and make future purchases. Studies show that loyalty programs can increase repeat visits by 35%, so it’s worth offering these rewards to keep your customers coming back.

6. Customer Support and Guidance

When you’re purchasing your first POS system, it’s essential to choose a provider who offers not just the software but also support and guidance. The right provider will help you make the best decision based on your specific needs.

Make sure the provider offers good customer support, especially when issues arise. Whether it’s a hardware malfunction or a software glitch, you should be able to count on your provider to resolve problems quickly. According to surveys, 68% of restaurant owners say that reliable customer support is a key factor when choosing a POS system.

7. Digital Menu Creation and Multi-Platform Integration

A top-notch POS system should allow you to create digital menus for free. This is crucial if you want to keep your menu updated and easy for customers to browse. A digital menu also integrates seamlessly with online ordering platforms like GrabFood and FoodPanda, saving you the trouble of managing orders from different sources manually.

Restaurants using digital menus and online ordering systems report a 20-30% increase in average order value. This is because customers find it easier to browse the menu and order items they might have otherwise missed.

8. QR Code Ordering and Payment Integration

As technology evolves, more restaurants are moving toward QR code ordering, allowing customers to scan a code, browse the menu, and place orders directly from their smartphones. A good POS system should support QR code ordering and integrate easily with other ordering methods.

Your POS should also come with a payment terminal that accepts all types of payments, including online payments, credit/debit cards, and even mobile wallets like Apple Pay and Google Pay. According to recent data, 74% of consumers prefer contactless payment options. If your POS system can offer this, it will streamline the ordering process and make payments hassle-free.

When buying your first POS system, it’s important to consider more than just the cost. Analyze your restaurant’s needs, and make sure the system can handle tasks beyond billing—like inventory management, marketing, and order integration.

The best POS systems also support loyalty programs, cashback, and digital menus, making them indispensable tools for managing a modern restaurant. Look for a provider that offers excellent support and guidance, and ensure your system integrates seamlessly with online platforms like GrabFood and FoodPanda.

With the right POS system in place, you can simplify your operations, offer better service, and ultimately grow your restaurant’s revenue.